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in case of emergency

Letter of Intent

by Kelly on October 23, 2009

in guest post,kids,organization

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This is a guest post from Evan who writes at My Journey to Millions a blog about Estate, Retirement and Investment Planning.  Evan is admitted to Practice Law in the State of New York, but his primary job is as back office support in one a very successful financial planning firm.  Check out his Three Part Series on Special Needs Planning or just subscribe to his feed.

When I was invited to the Personal Finance Blogger’s Dinner I was hesitant to go.  My hesitation was based solely on having to explain to people I was heading to “the City” (what us New Yorker’s call NYC) for a dinner associated with my Personal Finance Blog since no one my life (beyond The Wife) knew/know my domain, but boy I was glad I went!

Amongst others I met Kelly, and poor Kelly got stuck sitting near me.  As is my style to ask questions, sometimes at inappropriate times and depths, I found out that Kelly’s son has special needs.  Once that information came to light, out came the discussion of estate planning, and other planning issues for that child.

Whenever I meet a parent of a Child with Special Needs, regardless of what those needs may be – social, physical, emotional, etc. – I ask if they have a “Letter of Intent.”  Oddly enough, this non-legal document, is often missed by those parents who swear they have all their planning done.

What is a Letter of Intent?

A Letter of Intent is a non-legal document, meaning that it is not admissible in a Court of Law (check your state’s laws to find out if it is, in NY it is not), but in my humble opinion this document is as important as all the ‘legal’ planning a parent with a child who has special needs will do.  Since it is non-legal in nature most attorneys do not pry into whether one has been created; similarly, if one used one of those Will making services (which I am not a fan of) this issue would never even come up.

A letter of intent is a document which provides instructions to the people who will eventually care for your child.  Just some of these instructions may include:

  • What Foods will your Child Eat?
  • What Foods is your child allergic to?
  • What kind of Sleeping Patterns does your Child Have?
  • How does your child learn best?
  • What actions or noises will make the child go ballistic?

Depending on the child, and who prepares the document the Letter of Intent could be one page, or 18 pages – it all depends on the amount of instructions necessary to grow a fruitful relationship with a Child with Special Needs who just lost his or her parent(s).

Do you have a Letter of Intent? Do you think you now need one?

Kelly’s note: Our eldest son has Asperger’s Syndrome, and while it is not something that will prevent him from leading a normal life, he does require some special attention.

This is also an important document to have should your child have allergies, any medical condition, or any kind of learning disability.

I’m considering writing one for each child as it seems to be something that would be appropriate whether a child has special needs or not.

Photo credit: http://www.flickr.com/photos/adrianclarkmbbs/CC BY-ND 2.0

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Don’t fear the reaper, plan now

by Kelly on June 9, 2009

in money

If you’re new here, welcome! Please stop by my About Me page to get to know me better, my Media page to see where I’ve been, and consider subscribing to my RSS feed. You can also follow me on twitter.

Weeping Angel
Creative Commons License photo credit: Theodore Scott

You know it’s inevitable. You know it will happen some day, and you hope it will be when you are old and gray. But you really never know when it will be your time. All you have to do is take a look on CNN, or the newspaper and you’re bound to read a story of someone’s untimely death.

Most people think of estate planning as something for people with money, and wills as something only people with kids need. That’s far from the truth, though. Everyone needs to plan for their death.

Insurance

I recommend term life insurance because it is affordable, and achievable for many families. If you or your spouse has a group life insurance policy remember that when/if you leave or are fired that policy will end. It is best to take any free coverage through your job, and then compare costs with other insurers. I recommend USAA if you can use them, or Accuquote since they offer multiple quotes and ratings on various insurance companies.

Have Children: If you have children your #1 priority should be to purchase a term life insurance policy that will replace your income for 5-10 years (depending on the ages of your children). You want to purchase a term that goes to the time your youngest child (or future children) will be in college. You need less insurance after that point, and should adjust your policy accordingly. If like me you have no/little income, consider a life insurance policy that will cover all debts in your name, college expenses (some or all if you plan to help your children pay for school), and possibly childcare costs.

Children in the Future: If you plan to have children in the future consider purchasing life insurance sooner rather than later. The younger you are, the easier and less expensive it is to purchase.

No Dependents: Even if you don’t have dependents you may want to purchase a term life insurance policy. At the very least you want about $6,000 for burial and funeral costs. (this is the average I found for 2008) If you have a spouse or partner and 2 incomes you want to consider leaving them with enough to pay off any existing debt (credit cards in both your names, or your home loan for example). You may also want to consider naming a friend, family member, or a charity on your policy.

After death costs

While it may seem morbid, it is a good idea to share with loved ones your plans for your remains. My plans are included in my will. If possible I want my remains to be used for organ/tissue donation. I also prefer to be cremated to cut back on the expenses associated with burial.

Things you want to consider:

  • Do you want to be an organ/tissue donor? You can specify this on your driver’s license, but it also helps to have it in writing elsewhere.
  • Burial or cremation? If  you are religious, you may have strict practices you want followed. It’s best to outline these on paper. At the very least you spouse or executor can then just hand a funeral home your wishes on paper.
  • Where do you want your remains to be kept? You might want your ashes spread over a lake you frequent, or kept on the fireplace mantle. You might want to be buried in your hometown, or maybe in a family graveyard.
  • Do you want people to celebrate your life or to hold a somber funeral? Some people may want an Irish wake, a party, or a gathering of friends and family.
  • Who will handle the decision making? Your spouse may be too emotional, you may have paid for and outlined a plan already, or you may want a friend or family member in charge of making decisions.
  • How will your family and friends pay for your after death expenses? Are they paid for in advance, paid by insurance, or do you have a fund set aside for those costs?

Wills, Testaments, and Trusts

Creating a will and testament is fairly straightforward. If you don’t have a lot of assets, or no dependents you may consider writing it yourself. Here are my attorney’s thoughts on writing your own will.* It is definitely worth a few calls to local estate attorneys to find out the cost of a will and testament. These documents vary by state, so it’s best to talk to someone local, and remember that pricing is different in different areas of the country and world.

Creating a will allows you to name who you want to handle your estate after your death, and allows you to be as specific as you want to be. Our will is somewhat vague about certain things on purpose. We figure that our assets, debts, and property will change over time, so we will include a list of assets, accounts, and belongings and who gets what. I plan to update this yearly.

With children, you also need to consider who would be a suitable guardian. Keep in mind you want to provide for them in case you are no longer living, so make sure you have enough insurance to cover the cost of raising your children, and any expenses their guardians would take on.

A will should be updated anytime you have a major life change such as divorce, new children in the family, or death of a named executor or guardian. You may have wording included to avoid having to change your will for some of these events, but be sure to check if you have experience one of these changes.

Some questions you may want to ask when you are preparing a will include:

  • Who will act as an executor? You will also need a backup and maybe even a 3rd, just in case.
  • Who will act as guardian or caretaker of your children, and/or pets?
  • What are your main assets?
  • How would you allocate your estate? Do you want to leave off family members? What happens if no one survives you?

These are just a few questions, there are many others. A good estate attorney will send you a list of questions to fill out before you meet. You may also find more questions from my attorney here.*

Living Wills and Advanced Directives

These documents deal with the end of your life, and who has control over your assets, dependents, and decision making should you be incapacitated. They cover what you would want to happen in the event of a terminal illness or irreversible coma, and who can make medical decisions, property decisions, and other choices if you are incapacitated. An example would be if you suffered severe head trauma and were in a short-term coma. You don’t want your spouse, family or friends to have to worry about what your wishes are, it will all be outlined on paper.

Closing Thoughts

While it is important that you do these things, remember once you are done you won’t have to think about it  for many years to come. This is one of those difficult things to think about but once you do, you realize it is somewhat freeing. I know now that our kids will be well taken care of if we’re gone, and that no one will have to scramble to figure things out.

It is also VITAL that you discuss the same issues with any close living relative (especially parents!), spouse or partner (or serious girlfriend/boyfriend), and even close friends. You may feel uncomfortable talking about it now, but you’ll be relieved if you ever have to use what you learned.

Anything I missed? I’ve never experienced a close family member, friend, or parent passing away, so if you’ve been through it and have advice I’d love to know what you struggled with.

Kelly

*Our lawyer’s website can be found here. We found extremely professional, helpful, and knowledgeable. I included links to his site based on my opinions, and as am not profiting from it.

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If you’re new here, welcome! Please stop by my About Me page, my Media page, and consider subscribing to my RSS feed. You can also follow me on twitter.

christmas emergency
Creative Commons License photo credit: Bill in Ash Vegas

No one likes to think about the “what ifs” in life. What if one of my parents gets ill? What if I lose my job? What if my spouse leaves me? It’s enough to make you want to crawl under the covers and never come out!

Kevin at No Debt Plan posted recently about how he and his wife deal with the what if questions. He points out that it can be a game of sorts. You can throw in some fun what ifs too. What if we won the lottery? What if I got a raise? What if we went on vacation to Hawaii? This can be a great game to get your head around some of life’s big questions, but it may not prepare you completely.

10 Ways to be prepared In Case of Emergency

#1: Save your money! Personal finance bloggers, writers, and experts tell you to prepare for an emergency is to have an emergency fund. Shocking, I know! I’ve talked about how having an emergency fund has saved us more than once. I look forward to the day when we have ours fully funded. It may not be until 2020, but it’ll be worth it. Most experts are recommending 6 months- 1 year of expenses these days. Only you know what the right number for you is. Remember to just add up the necessary expenses.

#2 Insure yourself.

  • #2a: Buy health insurance. If you don’t have health insurance you are taking a huge gamble. Health care costs are ridiculously expensive. Yes, you may be healthy, but medical catastrophes can happen to even the healthiest people you know. You could get stuck with MILLIONS of unpaid bills.
  • #2b: Buy TERM life insurance: If you are young, or have no kids consider buying it now anyhow. Prices are rock bottom in your 20s, and you may have a plan, but life may change before you’re prepared. If you have dependents you absolutely need life insurance, if only enough to help your spouse take care of a funeral and pay off debts.
  • #2c Buy auto/renter’s and homeowner’s insurance: Protect what you own so in the event of an emergency you don’t have to drain your emergency fund to replace your belongings. You may not care about half your stuff, but it would be nice to have the bsaics covered.

#3 Write a will: It may seem morbid, but it’s worth the small amount you will spend to make sure that your wishes are taken care of in the event of your untimely passing. ESPECIALLY important if you have any assets, dependents, or family treasures. Even singles should consider this, you may want your best friend to inherit your Manolos, or your little brother to inherit your video game collection. If you don’t want to go the lawyer route, try will software like Quicken WillMaker Plus 2009.

#4 Keep copies of important documents/photos offsite: Make copies of your important documents and store them at a friend or family members house or in a safety deposit box. If you choose a person make sure they are reliable and trustworthy. Do NOT choose the guy you are dating, or your sketchy older brother. You could choose to put the items in a lock box and give the key to your lawyer to be handed over if you pass away. If you choose a safety deposit box make sure someone can access it if you are incapacitated or pass away. Items you should copy include:

  • birth certificates
  • Social Security cards, visas or other government papers
  • deeds or leases to your home or rental home
  • titles to anything you own
  • wills, trust, and power of attorney documents
  • marriage certificate and divorce papers where applicable
  • adoption papers
  • pet paperwork (microchip info, adoption papers)
  • vital health records

#5 Create an inventory of belongings: Document all your belonging by taking photos or video of your home. You can also assign values to them by using a simple spreadsheet. There are some great tools available that can make this easier (and more expensive) but I prefer the simple photos, and an accompanying list with approx dollar amounts. iWork ’09 even has a template for creating a home inventory. Remember to update it yearly or when you purchase something new. You’ll want to store a copy of your inventory offsite.

#6 Create ICE phone numbers: Included in some cells is a space to add an ICE (In Case of Emergency) contact. Put in at least 2 and make sure to update them whenever things in your life or contact info changes. If you have a home phone post them buy your phone.

#7 Create emergency kits: This covers several areas of your life. You need an emergency kit for your car, one for your home, and a small kit to carry in your purse or bag. You may even want to include one in your office drawer. If you or a family member have allergies of any kind find out if you can a prescription for an epi pen. If your allergies aren’t severe consider carrying Benadryl in case of an allergy attack.

A basic kit includes first aid supplies, any medicines you take daily, water, and some form of food (I like Larabar Bars).

A kit for your car is covered really well at MyLifeROI. I would add that if you have young children you want to include:

  • a change of clothes for each member of the family (include extra undies and diapers/wipes for the little ones)
  • a blanket for each member of the family (we used older blankets we had lying around in place of the thermal blankets MyLifeROI recommends)
  • an inflatable potty for the little ones who are potty training
  • old towels and paper towels for spills
  • plastic bags
  • Something to do in case you get stuck like books, dollar store toys, etc. Just make sure they are “new” to your kids.

A kit for your home should include:

  • bottled water: enough for several days per person
  • food: good choices are protein bars, canned goods, dry goods like noodles, jars of peanut butter, etc
  • blankets and warm clothing for cold weather (if applicable), hats and sunblock for warm weather
  • a first aid kit
  • medicine you take daily and as mentioned above an epi pen or Benadryl if you or a family member have allergies

#8 Create a go kit: A go kit should include anything and everything you would take with you if you needed to grab a bag and leave your home in less than 5 minutes. Think fire, evacuation, natural disaster, etc. You will include some of the same things above:

  • water
  • protein bars, “camping food”, or “astronaut food” (that’s what my kids call it)
  • first aid kit (including allergy medicine or epi pen)
  • medicines

You may also want to include:

  • a hard drive with your backup files and photos
  • copies of important documents (deed, homeowner’s insurance, SS cards, birth certificates, etc.)
  • copies of recent photos of each family member
  • food and medicines for your pet or pets (you can put these in/near their travel carrier)
  • a place to put valuables like your jewelry (make sure to separate important pieces so you could grab it and go)
  • a bag to put your laptop computer if you have time to pack it
  • clothing for a day or two for each person

#9 Create a file with all your important info: You can use a product like Life.doc: Your Life Buttoned Up or create your own, just make sure you save it on your computer and make a copy to keep offsite. Some people use googledocs for this purpose, and share it with trusted family members.

#10 Have a plan: Make a plan for how you would leave your home in the event of a fire or natural disaster. Make a plan for where you would meet if you were evacuated. Write it out so you don’t panic in the event of a real emergency. The hubby and I have a place picked in case we had to evacuate the area as a rendezvous point. We considered that many people will use their cell towers will either be down, or jammed with calls, so having a unspoken plan makes things that much easier.

I learned a lot as a teenager by participating in a practice emergency drill. The drill I partciapated in was a train crash. I learned about triage, and the chaos that is involved in a setting that is large and where lots of people are hurt. Each volunteer received a card at the beginning detailing their injuries and the severity. Some were specific enough that they said you should appear to only have minor injuries, but more symptoms would develop since you had internal bleeding, etc. A friend got to be airlifted in a helicopter since she had severe injuries! I was a bit jealous of that role! If you live in or near a large metropolitan area consider participating in one. It is fun, and extremely helpful to the people who in a real life emergency would work to save you!

A last tip that doesn’t warrant its’ own # is to make sure your vehicle is maintained and has at least a 1/2 tank of gas at all times. That way there is no worrying about how to leave. If you don’t have a car, consider making several plans for how you would evacuate your area.

Do you have any other tips for preparing for emergencies?

Kelly

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what’s in your wallet?

by Kelly on May 6, 2009

in organization

opened new wallet
Creative Commons License photo credit: myrtti

While we were organizing the hubby’s stuff for his trip, I decided to guard against the possibility of a lost wallet while he travels.  I took everything out of his wallet and sorted out the non-essentials from the important things. I did the same triage on my wallet. Below is my easy list on how to organize your wallet, and guard against identity theft.

Take everything out of your wallets, and sort into 3 piles. Discard, File, and Copy.

Discard:

  • old receipts
  • old appointment cards
  • business cards that are outdated/non-essential

File:

  • medical receipts (in case of audit these go in our tax file)
  • credit cards we are not using (if they are still open they go in the safe, if they are closed they get cut up, see Bargaineering’s post for info on destroying your old cards
  • membership cards we rarely use

Make copies (front and back):

  • Driver’s license (and address change card)
  • Credit cards (phone numbers to call are listed on the back)
  • Insurance cards

By maintaining copies we have access to our account numbers and the phone numbers of our various card companies. This will make it easy to find all the relevant info if one of use loses our wallet.

Now our wallets are lighter, and I feel 1 step closer to being DONE our “In Case of Emergency” files.  Copies went immediately in our fireproof safe. I’m creating a secondary folder that will be maintained off-site. I plan to update our copies and purge our wallets quarterly.

Do you have copies of what is in your wallet? If not, I recommend it!

Kelly

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